Built for estate agents and lettings businesses
Portals generate enquiries at all hours. Buyers and tenants expect a fast response. EveryCatch makes sure every new lead gets one — and gets a viewing booked — before your competitors even pick up the phone.
Portal leads are time-sensitive. Your team isn't available 24 hours.
A buyer or tenant enquires on Rightmove, Zoopla, or OnTheMarket at 9pm on a Wednesday. The best agents respond within minutes. Most respond the next morning. By that point, the prospect has already registered with three other agencies and booked viewings.
EveryCatch responds automatically to every new portal enquiry, WhatsApp message, or web form submission within 60 seconds. It asks the qualifying questions your agents would ask, then books the viewing directly into the right agent's calendar based on availability and property.
Viewings get booked while your team is at home. Leads don't go cold overnight. And your agents start each day with confirmed appointments rather than an inbox of leads to chase.
Familiar frustrations
These aren't edge cases. They're what happens every day in most estate agency and lettings businesses without automation in place.
Out-of-hours enquiries
Portal leads come in through the evening and on weekends. Without a response system, they wait until Monday morning and often move on over the weekend.
Leads unevenly distributed across agents
One agent picks up everything, another follows up on nothing. Leads get stuck, forgotten, or duplicated across a shared inbox with no clear owner.
Viewing scheduling friction
Getting a viewing booked takes multiple back-and-forth messages to find a mutually available time. The longer this takes, the more likely the buyer is to book elsewhere first.
No follow-up system for older leads
A buyer registered three weeks ago. They've not been in touch. There's no process to re-engage them. They quietly go to a competitor who happened to reach out at the right moment.
Enquiry received. Viewing booked. Agent notified.
New enquiry handled in under 60 seconds
Portal lead, WhatsApp, web chat, or form submission — the AI responds immediately, confirms which property they're interested in, and asks the qualifying questions: buyer or tenant? Timeline? Chain status? Budget? The conversation starts while competitors are still asleep.
Viewing booked directly into the right agent's calendar
Once the lead is qualified, the AI checks availability and proposes viewing times. The prospect confirms, and the appointment lands in the calendar automatically — against the right agent and property. No phone tag, no diary juggling.
Leads tracked through pipeline by stage
WinLane gives a real-time view of where every lead is: new enquiry, viewing booked, offer stage, under offer. Move a lead forward and automated follow-up sequences trigger as needed — offer reminder, document request, next steps.
Re-engagement sequences for warm but inactive leads
Leads who went quiet after initial contact can be re-engaged automatically. A new property match, a market update, a check-in message — sent on a schedule without an agent having to remember to follow up.
What's doing the work
Every portal enquiry, web form, and direct message gets a response in under 60 seconds — day or night. The lead's first experience with your agency is immediate, professional, and helpful.
AI books viewings directly into agent calendars based on availability and property. Prospects get confirmed times without waiting for a callback. Agents start the day with a diary already filling up.
Track every buyer and tenant through your process — from first enquiry to exchanged keys. Automated follow-up triggers when leads move stage, so nothing falls through without action.
Buyers and tenants increasingly prefer messaging over phone calls. EveryCatch handles those conversations automatically while logging everything against the contact record.
Review requests sent automatically after a successful completion — letting, sale, or valuation. Positive experiences become public Google reviews without a team member having to ask.
Shared inbox gives the whole team visibility. Conversations can be assigned to specific agents. Nobody takes credit for a lead that should belong to someone else — and nothing gets missed in a crowded inbox.
Be the agency that responds first — every time.
Book a discovery call and we'll show you exactly how EveryCatch handles property enquiries, books viewings, and keeps leads moving through your pipeline without adding to your team's workload.
Book a free discovery call 30 to 45 minutes. No obligation.Stop losing leads tonight.
EveryCatch responds to every new enquiry in under 60 seconds, around the clock, without anyone on your team having to lift a finger.
AI-powered lead engagement built for UK service businesses. Every lead. Every time.
